Asset Inventory Officer

Maintain accurate inventories and records for personal and company assets under the Family Management Office. Working with the Household Management Head, the role handles confidential assignments involving the owners' assets and collections.

Asset Inventory & Monitoring

• Maintain current inventories of collections, paintings, equipment, furnishings, and other personal or company valuables.

• Conduct physical verification at designated offices, properties, and storage locations.

• Record ownership, location, condition, acquisition cost, and other relevant asset details.

• Reconcile physical assets against records and promptly report discrepancies or missing items.

Asset Valuation & Records

• Maintain acquisition costs or estimated values using available documents and approved valuation references.

• Coordinate with Finance, Accounting, appraisers, dealers, or specialists when valuation or verification is needed.

• Organize receipts, certificates, appraisals, warranties, and other supporting records.

Asset Organization & Stewardship

• Monitor the placement, storage, handling, and movement of assets across designated locations.

• Coordinate transfers, deliveries, relocation, or storage while maintaining accountability throughout the process.

• Monitor asset condition and security, escalating concerns involving valuable or sensitive items.

Reporting & Confidential Assignments

• Prepare inventory listings, reconciliation reports, and other management reports.

• Provide timely asset information only to authorized Family Management Office and management personnel.

• Handle confidential information and sensitive assignments for the GEO and Ng Family with strict discretion.

• Complete related duties and special assignments directed by the Household Management Head.

• Bachelor's degree in Business Administration, Management, or a related field.

• At least three years of relevant experience in asset management, inventory, records management, finance, or a related function.

• Strong inventory, documentation, reconciliation, organization, and records-management skills.

• Basic knowledge of asset valuation, acquisition costs, depreciation, and financial documentation.

• Proficiency in Microsoft Excel, Google Workspace, and inventory or database-management tools.

• Exceptional integrity, discretion, accountability, sound judgment, and respect for confidentiality when handling high-value assets and private properties.

• Dependable, organized, and composed when managing sensitive or time-critical assignments.